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Frequently Asked Questions

  1. Where can I find the Rules and Regulations that govern Residency Training Permits?
  2. Who requires a residency training permit?
  3. Do I need an official Medical Transcript for a permit?
  4. Do I need to submit the ECFMG official certification with the residency training permit application?
  5. Our residents will not finish their PGY 1training until the end of June, how can we complete the postgraduate training form by March 1?
  6. How do I get our residents fingerprinted to the satisfaction of the Board?
  7. May I have the third party forms sent to your office directly?
  8. I have a resident who will be starting his first year of training. If he does not need a permit, what should I do to notify you that he or she will be in New Jersey as a trainee?
  9. What are my responsibilities when a resident is granted a leave of absence, terminated from the program or has withdrawn from one of my programs?
  1. Where can I find the Rules and Regulations that govern Residency Training Permits?
    The regulations for issuance of residency training permits may be found under N.J.A.C. 13:35-1.5. (Statutes and regulations can be viewed from the Home Page of the BME website by clicking on Statutes and Regulations under Laws and Rules on the left side of the page, near the bottom.)
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  2. Who requires a residency training permit?
    Each unlicensed physician planning to participate at the PGY 2 level or higher in a residency training program in New Jersey must complete a permit application.
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  3. Do I need an official Medical Transcript for a permit?
    A Medical Education Verification Form OR the original, official transcripts showing courses taken, dates of attendance and degree conferred for each medical school attended must be provided. Under special circumstances, the Board reserves the right to request additional medical school documents.
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  4. Do I need to submit the ECFMG official certification with the residency training permit application?
    No, not at this time. You may submit a copy of the resident?s ECFMG Certificate if he or she is an international medical school graduate. When the resident applies for a license to practice medicine and surgery in the State of New Jersey, he/she will need to submit an original certification directly from ECFMG at that time.
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  5. Our residents will not finish their PGY 1training until the end of June, how can we complete the postgraduate training form by March 1?
    The completed certificate of postgraduate training form is to be submitted with the application due by March 1st. It is understood that formal granting of credit for the current training year will not be known as early as March 1st. Hence, to verify/ confirm credit for the current training year, you will need to submit a master list or Verification of Completion forms by June 1st for residents who are currently in your program. For residents transferring into your program, you will need to obtain a Verification of Completion form from the resident?s current program and submit that form to the Board by June 1st.
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  6. How do I get our residents fingerprinted to the satisfaction of the Board?
    All residency permit applicants must provide a New Jersey address on both the Permit Application and the Certification and Authorization Form. If an applicant is in transition from out of state and does not have a New Jersey address, please instruct the applicant to use your hospital/ program address on the application and certification form.

    Upon receipt and processing of the Certification and Authorization form, the Board will provide the residency program with a Sagem Morpho Form, which is unique, for each applicant. The resident/applicant will need this form to schedule an immediate appointment for fingerprinting at a Sagem Morpho facility. He or she must also take the form to his/her appointment.
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  7. May I have the third party forms sent to your office directly?
    All forms submitted by ?third parties? in support of an application must be returned to the facility?s Director of Medical Education/Program Director who will then submit them to the Board. Please ensure you have provided appropriate name, title and return address on each necessary form.
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  8. I have a resident who will be starting his first year of training. If he does not need a permit, what should I do to notify you that he or she will be in New Jersey as a trainee?
    Pursuant to N.J.A.C. 13:35-1.5d, ?..The Director shall prepare a master list which contains the names of all registration applicants and the names and addresses of the institutions from which the applicants graduated and shall submit the master list to the Board, along with his or her certification, no later than one month before the registration applicants are to begin participating in the graduate education program.? If the residency program is uncertain as to whether the medical school is approved by the Liaison Committee on Medical Education (LCME or the American Osteopathic Association (AOA) or is listed in the World Directory of Medical Schools, the program may submit a copy of the transcript to the Board office for review at least six weeks prior to the start of the program.
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  9. What are my responsibilities when a resident is granted a leave of absence, terminated from the program or has withdrawn from one of my programs?
    If a resident is granted a leave of absence for any reason, relating to a medical or psychiatric illness or to medical competency or conduct which would represent cause for the withdrawal of the authority to practice, the program director must notify the Board with a full explanation of the incident.
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